HDI Policies

Cancellation, licensing, and participation policies for all HDI products and services are detailed below. For any questions regarding these policies, please contact the HDI Customer Care Center at 800.248.5667.

Membership Policies

HDI's membership policies can be found in the membership section of our website.

Certification and Training Policies

Payment Policy

Accepted credit card types are Visa, MasterCard, American Express, and Discover. All credit card charges will be processed in USD; any foreign currency fees will be charged by the customer’s credit card company. HDI is not responsible for fluctuations due to exchange rates and will not refund any difference. Applicable taxes will be applied to the invoice.

HDI reserves the right to change pricing and registration terms and conditions and to make changes to any products or services offered. HDI also reserves the right to change the location of a course or cancel a course without notice or liability. HDI will not be held responsible for any incidental loss the Customer may incur due to a change or cancellation.

Course Attendance Policy

If the student is unable to attend the scheduled training class, please contact the HDI Customer Care Center at 1-800-248-5667. HDI requires ten business days’ notice to reschedule or cancel any registration. Non-attendance without prior notification will result in full forfeiture of the registration fee; the attendee will not be allowed to reschedule. Within ten days of the course start date, only student substitutions will be permitted.

Reschedules are permitted at any time, provided notice is given prior to two weeks before the course start date. Registrations must be rescheduled within six months of the cancellation date or funds on account will be forfeited. A student can reschedule a class up to two times. Additional reschedules will not be allowed.

Public Course Cancellation Policy

Full payment is required prior to attendance at a public training course. Students canceling their registration within two weeks of course start date and students who do not cancel and do not attend the course will be charged the full registration fee. Substitutions may be made up to two business days prior to the start date of the class.

In rare instances, a course may be canceled or rescheduled by HDI. HDI will provide at least ten days notice prior to canceling or rescheduling a course. In this event, the customer may request a full refund or apply the credit toward another HDI course. HDI cannot be held responsible for penalties resulting from travel arrangements.

Inclement Weather: If weather conditions dictate the need for HDI to cancel a training course with short notice, participants will be notified immediately by e-mail. An announcement will also be published on the course schedule available on HDI's website. Weather-related cancellations will be confirmed one day prior to the start of the course. For courses starting on a Monday, please make sure to check your e-mail and HDI’s website on Sunday evening.

In the event of a last-minute cancellation, an HDI account manager will contact the student about rescheduling the registration.

Virtual Classroom Course Cancellation Policy

Full payment is required prior to attendance. In rare instances, a course may be rescheduled or cancelled. HDI will provide at least two business days notice. In this event, you may receive a full refund or a credit toward another HDI course. Clients cancelling their registration within two weeks of the course start date and no shows will pay full course rates. Substitutions may be made up to two business days prior to that start date of the class.

License Agreement for Virtual Classroom Courses

Payment of tuition provides personal, non-exclusive, non-transferable license to attend one Virtual Classroom course. Transferring or sharing this license with anyone else is a violation of the licensing agreement and is subject to legal action.

100% Guarantee First Day Policy

If, upon completion of the first day of a multi-day public course or virtual classroom course, you are not satisfied and wish to withdraw, you must notify the instructor, return all course materials to the instructor, and contact the HDI Customer Care Center by the close of business to receive a full refund or to apply the money to a future training. This guarantee is void if you do not complete the first full day of class, sign the roster, and return all training materials to the instructor.

Online Course Cancellation Policy

Self-paced online course registrations are final. No cancellation or refund is available. Access is granted to online courses and certification exams once payment is received. A purchase order number may be provided for reference, but online courses and certification exams will not be activated until actual payment is received.

Online Course Retakes and Extensions

Once registered for an online course, the student has twelve weeks to access the course. A 28-day extension is available for a fee of $50 for an online course or an online certification exam. Exam retakes are available for a $99 fee.

License Agreement for Self-Paced Online Courses

Payment of tuition provides a personal, non-exclusive, non-transferable license to access one self-paced online course. Transferring or sharing this license with anyone else is a violation of the licensing agreement and is subject to legal action.

Onsite Course Cancellation Policy

Full payment is due prior to the course start date. If Customer cancels or reschedules a course within 20 business days of the scheduled start date, Customer will be charged 25% of the course fee. If cancellation or reschedule occurs within ten business days of the start date, Customer will be charged 50% of the course fee. Any such fee charged will not be applied to the price of any rescheduled courses.

ITIL Classes

ITIL exams must be ordered prior to any onsite delivery. Exam orders require 30 days’ notice. If the customer cancels the ITIL class within ten business days of the scheduled start date, Customer must pay all exam and proctor fees in addition to any cancellation fees described above.

HDI Customer Satisfaction Index (CSI) Service Policy

The complete Terms of Service are available on the HDI CSI Service website.

Trial Policy: The free trial offers subscribers the opportunity to enjoy all the features of this valuable service for three (3) months. During the trial, subscribers may set up one support center, in one language and with two custom questions. If the subscriber plans to implement multiple languages and multiple support centers, those elements can be activated after payment for the full annual subscription is received.

An invoice is generated sixty (60) days into the trial period to facilitate an uninterrupted conversion to the full service. If payment is received by the last day of the trial period, the subscription will convert to a full annual subscription automatically. If payment is not received by that date, the service will be terminated on the last day of the trial period. The annual subscription period begins upon receipt of payment in the first full month following the trial.

Subscription Policy: After payment of the annual subscription fee for the HDI CSI Service is received, subscribers are entitled to use the HDI CSI Service for a period of one year. Subscribers agree to provide accurate information in the registration form. HDI reserves the right to terminate your subscription before the conclusion of the subscription period without refund if you breach or violate any term of the agreement. The complete Terms of Service are available on the HDI CSI Service website.

Renewal Policy: Renewal letters are distributed ninety (90) days prior to the subscription expiration date, with reminders sent over the subsequent two (2) months. If payment is not received by the last day of the subscription period, the service will be terminated and a notice will be sent to the subscriber that the subscription has expired. Survey data will continue to be collected and held for thirty days to avoid any service interruption for subscribers who intended to renew, but missed the expiration date. The service will be reinstated when payment is received.

HDI Support Center Services Policy

Full payment is due prior to the start date of the service.

Cancellation Policy: If Customer cancels a service any time prior to scheduling of delivery dates, or at any time prior to 60 calendar days before the scheduled start date, a cancellation fee of 10% of the service fee will be charged. If the cancellation occurs between 31 and 60 calendar days prior to the scheduled start date, a cancellation fee of 25% of the service fee will be charged. If the cancellation occurs within 30 calendar days of the scheduled start date, a cancellation fee of 50% of the service fee will be charged.

Rescheduling Policy: If Customer reschedules a service prior to 60 calendar days before the scheduled start date, a rescheduling fee of 10% of the service fee will be charged. If the service is rescheduled between 31 and 60 calendar days prior to the scheduled start date, a rescheduling fee of 20% of the service fee will be charged. If the reschedule occurs within 30 calendar days of the scheduled start date, a rescheduling fee of 30% of the service fee will be charged.

In addition to the cancellation or rescheduling fee, the Customer will also be responsible for the cost of airline tickets, hotel room penalties, and any other expenses incurred as a result of scheduling. In the event of cancellation, HDI may deduct any such expenses from the amount to be refunded.

Membership Policy

HDI membership provides a single-user login per type of membership. Each user login provided to you may not be shared, distributed, sold or otherwise transferred or provided to any other person or company.  Sharing your user login/membership access is a direct violation of the membership agreement and may result in termination of your membership. If it becomes necessary for you to transfer your membership or user login to another employee of your company, you may only do so by contacting HDI and requesting a transfer. To transfer a membership, please contact HDI's Customer Care Center at 800.248.5667 or support@thinkhdi.com.

HDI Forums Policy

Leadership Connection membership sales are final. No refund or credit is available for canceled membership or missed HDI Forum meetings. The Leadership Connection membership is for a named individual. If a member is unable to attend an HDI Forum meeting, a substitution is permitted and recommended. Should a member no longer be able to represent their organization within the HDI Forum, the organization can request the membership be transferred to another representative within the same organization. The benefits included in the Leadership Connection membership cannot be exchanged for other products or services.

Event Cancellation Policy

All cancellations must be submitted in writing. The Customer may cancel without penalty eight weeks prior to the event, after which a $150 cancellation fee will be charged. No-shows and attendees canceling within four weeks of the event will be charged the full conference rate. This cancellation policy applies to both conference and pre-conference workshop registrations.

Contact the HDI Customer Care Center at 800.248.5667 for additional information regarding any of the policies noted above.